AVP, Corporate Paralegal

Irvine, CA

Job Purpose:

Reporting to the CEO, the Corporate Paralegal will provide a variety of legal and governance-related duties for the Company. The Corporate Paralegal will be responsible for assisting with managing aspects of legal items, coordinating various Board and Committee meetings and related follow-up documentation and ensuring minute books are up to date. The Corporate Paralegal will provide administrative support to the CEO and assist with some office support at our Irvine location.

Essential Duties and Responsibilities: 

  • Assist in the preparation of and co-ordination of Board and Committee Meetings and Meeting materials.
  • Serve as a primary contact for electronic board books using Due Diligence.
  • Draft various corporate resolutions, meeting minutes, agreements and legal correspondence.
  • Coordinate the various aspects of the annual meeting of shareholders.
  • Maintain corporate and department records including administering and organizing Legal files.
  • Provide administrative assistance, such as writing and editing correspondence, and reports and preparing communications on behalf of the CEO.
  • Support the CEO as a “right hand” with all day-to-day matters including managing an ever- changing calendar, prioritizing meetings and understanding the ramifications when making changes to the calendar.
  • Prepare CEO for internal and client meetings including research and needed collateral materials.
  • Organize meetings to include scheduling, sending reminders, and organizing catering when necessary.
  • Manage ordering and organization of materials for office supplies.
  • Assist with maintaining organized digital files.
  • Assist with preparing and organizing meetings and events for Banc and clients.
  • Maintain a daily physical presence in the Irvine Office. 
  •  Perform other duties as required.
  • Bachelor’s degree in business administration, Law, Management, or related field, preferred.
  • Minimum of at least 2-3 years of working at a mid-large size law firm or the law department of a large public company, or a financial regulator
  • Exceptional organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Strong analytical and problem-solving skills.
  • Proficient in Microsoft Office Suite and other office management tools.
  • Ability to maintain high levels of confidentiality and discretion
  • Highly organized and initiative-taking.
  • Analytical thinking and planning abilities.
  • High degree of professionalism and ethical conduct 
  • Adaptability and flexibility in a dynamic work environment

Work Conditions:

  • While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel, occasionally lift one to fifteen pounds.
  • Working Conditions are in office.
  • The noise level in the work environment is usually moderate.

Training: Must complete all required mandatory and regulatory training.

Bank Secrecy Act (BSA): Follow all policies and procedures of Bank Secrecy Act (BSA), Anti-Money Laundering (AML), and Office of Foreign Asset Control (OFAC). 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.